Procedure

Administrative Unit

Responsible Administrator

Student Related

Academic Accommodation Procedures for Students with Disabilities (2/08)

VPSS

Dean, Counseling

Field Trips:

Forms to be used for all Field Trips:

• Field Trip Authorization Form (3/05)

• Field Trip Student Participant Agreement (2/06)

• Field Trip Waiver Final - All Students (2/06)

 In State:

• Field Trip Procedures

Out of State:

• Out of State Field Trip Check List

• Out of State Field Trip Procedures

• President's Approval for Out of State Field Trip

Out of Country:

• Out of Country Field Trip Check List

• Out of Country Field Trip Procedures

VPI

District Guidelines

Guidelines for Assisting Students in Crisis (9/08)

VPSS

Dean, Student Support Services

Guidelines for Disruptive Students (9/08)

VPSS

Dean, Student Support Services

Handling Student Discipline Issues:

• Handling Student Discipline Issues (10/08)

• Incident Report

• BP 5500 Standards of Student Conduct & Discipline

• AP 5500 Student Discipline Procedures

VPSS

VPSS

Independent Study Form (8/09)

VPI

 VPI

Student Complaint Procedure (4/07)

VPSS

Dean, Student Support Services

Grade Appeal Request Procedure (4/07)

VPI

VP, Instruction

Waiver of Voluntary Sports Activity (2/08)

VPI

District Guidelines

Financial Related

Bursar’s Reimbursement Procedures:

• Auxiliary Account Request

• Deposit Slip

• FC Bursar Requisition

• Reimbursement Procedures (2/08)

Budget Officer

Bursar

Cash Handling Procedures (9/08)

(Please refer to campus server: J:Forms and Procedures/FC Business Office/ Bursar's Office/Cash Handling Procedures)

Budget Officer

Bursar

Contracts over $5,000:

• Contracts over $5,000 Procedures (6/08)

• Contracts over $5,000 Request Form

Budget Officer

District Guidelines

Fundraising:

• Fundraising Guidelines (5/08)

• Fundraising Accounting Form (1/08)

Budget Officer

Bursar

Hospitality:

• Hospitality Guidelines (8/07)

• Hospitality-Activity Approval Procedure (3/09)

• Hospitality Form Approval Template

Budget Officer

Bursar

Mileage Reimbursements:

• Insurance Form for Mileage

• Mileage Invoice (7/08)

• Reimbursement Rates (1/09)

District Office

n/a

 Petty Cash:

• Petty Cash Form

• Petty Cash Reconciliation Form

District Office

College Related

Academic Computing:

• Banner Access Security Form (8/07)

• Banner Report Word Macro (2/02)

• FCNet Account Request  (7/08)

• Drive Mappings (2/02)

• Mailbox Archiving (10/02)

• MS Media Order Form (7/08)

• Service Request (7/08)

• Software Installation Procedure-Multi (10/08)

• Software Installation Procedure-Single (10/08)

VPES

Director, Academic Computing

Concept Papers/Grants (11/05):

• Concept Paper

• Concept Paper Procedure

• Budget Form

• Budget Form for Budget Revisions

• Resolution

Budget Officer

District Guidelines

Donations (3/09):

• Donations Procedures

Budget Officer

District Guidelines

Free Speech (7/08):

• Guidelines

• Internal Protocol

VPSS

PIO

Honorariums (1/09):

• Honorariums Procedure

• Honorarium Exhibit 1

• Honorarium Exhibit 2

• Honorarium Exhibit 2a

Budget Officer

District Guidelines

Independent Contractor Procedures (10/08):

• Summary Chart

• W-9

• Independent Contractor Procedure

• Exhibit 1-Questionnaire- IC or Employee

• Exhibit 2-Schedule of Low Risk Activities

• Exhibit 3-Pro Bono Service

• Exhibit 4- Release of Liability

• Exhibit 5-IC Contract Short Form

• Exhibit 6- IC Contract Long Form

Budget Officer

District Guidelines

Institutionalization Procedure (2/08)

Budget Officer

Budget Officer

Key Distribution Procedure (12/05)

VPES

Director, Facilities

Mass Email Guidelines (5/03)

President

Director, Academic Computing

Memberships:

• Memberships (10/09)

• Membership Rationale Form

Budget Officer

District Guidelines

Motor Pool:

• Motor Pool Procedures (fall 05)

• FC Volunteer Driver Form (9/05)

• Staff Transportation Request

VPES

Director, Facilities

Smoking Policy (3/07)

VPSS

Director, Student Activities

Summons and Complaint Procedure (1/05)

President

District Guidelines

Travel Requests:

• Travel Request Form (01/09)

• Procedures for Professional Activity/Travel (06/09)

VPI

Dean, Academic Services

Travel Expense Report (8/08)

District Office

n/a

Employee Related

Applicant Travel Reimbursement:

• Applicant Travel Reimbursement Procedure (8/08)

• District Guidelines Applicant Reimbursement

• Reimbursement Memo

• W-9 Form

President

District Guidelines

Campus-wide Positions with Reassigned Time (5/04)

Classified Hiring Procedure (2/06)

President

District Guidelines

Employee Exit:

• Employee Exit Procedure (10/08)

• Employee Exit Check Out Form (PDF)

• Employee Exit Check Out Form (Word)

Budget Officer

Budget Officers

Evaluation Signature Procedure (10/05)

President

Budget Officer

Faculty Payment for Hiring Committee Service (6/08)

Budget Officer

District Guidelines

Notification of Deceased Colleagues Procedure (10/07)

President

Executive Assistant III

Professional Experts (7/09):

• FC Procedure-Professional Experts

• Professional Expert Employment Procedures

• Professional Expert PE1

• Professional Expert PE2

• Professional Expert PE3

• Professional Expert Rate Schedule

• Professional Expert Time Card

Budget Officer

District Guidelines

Staff Assignment Sheet (5/1999)

VPI

District Guidelines

Volunteers (5/07)

Budget Officer

Budget Officer

Workers Comp Forms:

Employee:

• Reporting on the Job Injuries (2/08)

• DWC-1-Form

• Employee Account of Injury Form (1/04)

• Authorization for Medical Records

Manager:

• What to Do When an Employee is Injured (5/06)

• Manager's Report of Injury-Illness-Incident Form

President

District Guidelines

District Forms

  Board Agenda Items: 

• Board Agenda Handbook (Summer 07)

• Board Presentation Procedures

• Due Dates to Staff

• FC Board Agenda Item Prep Guide

• Agenda Item 1

• Agenda Item 2

  Classified Staff:

• Classified Evaluation- Managers Workbook

• Classified Hiring Procedures

• CSEA-RT1

• CSEA-RT2

• Release Time Instructors

• Classified Schedule Change Form

• Classified Employee Performance Evaluation (Probationary)

• Classified Employee Performance Evaluation (Permanent)

• Classified Request for Voluntary Transfer

• Request for Classification Review Form-2008

• Reference Check- Classified

  Sabbaticals:

• Sabbaticals Handbook 2008 (rev 4/09)

• Form SA1

• Form SA2

• Form SA3

  TEA Forms:

• Form TEA1

• Form TEA2

• Instructions Form TEA2

  Withholding Forms:

• W-4 Form

• NRA W-4 Form

• CA State Withholding

  Adjunct Faculty Forms:

• Adjunct Academic Employee Recommendation

• Adjunct Absence Form

• Adjunct Faculty Counselor Evaluation

• Adjunct Faculty Instructor Evaluation

• Adjunct Faculty Librarian Evaluation

• Adjunct Faculty Counselor Student Evaluation

• Adjunct Faculty Instructor Student Evaluation

• Adjunct Faculty Librarian Student Evaluation

• Adjunct Faculty Classroom Observation Notice

• Adjunct Faculty Instructor Evaluation Notice

• Adjunct Faculty Assignment Request Form

• Adjunct Faculty New Address Form

  Budget Transfer Form (6/99)

  Certificated Personnel Recommendation (6/99)

  Class Advancement Form for Faculty (7/08)

  Confidential Employee Evaluation Forms (3/04):

• Confidential Employee Evaluation (Permanent)

• Confidential Employee Evaluation (Probationary)

  Faculty Absence Forms (4/07):

• FC Absence Reporting Form

• Adjunct Absence Form

• Counselor & Librarian Absence Form

• Instructor Absence Form

  Emergency Equivalency Exception Form (2/07)

  Equivalent Unit Credit (7/08)

  JDQ Template (3/05)

  Load Banking Forms (6/99):

• Load Bank Request

• Load Banking Credit Withdrawal

  Management Appraisal Template (6/99)

  Management Vacation Leave Template (12/07)

  Managers PGD Form (7/08)

  Night Bonus Form (10/08)

  Personnel Change Info Template (6/99)

  Probationary Faculty Forms (7/08):

• Probationary Counselor Form

• Probationary Instructor Form

• Probationary Librarian Form

  Purchase Requisition Template (6/99)

  Request to Advertise Forms (11/03):

• Request to Advertise- Classified

• Request to Advertise- Management

  Stores Requisition Template (6/99)

  Student Evaluation Forms (7/08):

• Student Evaluation Forms Instructions

• Student Evaluation- Counselor

• Student Evaluation-Instructor

• Student Evaluation- Librarian

  Tenured Faculty Forms (7/08):

• Tenured Faculty Administrative Evaluation Follow-up Form

• Tenured Counselor Evaluation

• Tenured Instructor Evaluation

• Tenured Librarian Evaluation

  Timecard (6/99)

  Transfer of Charge Request (6/99)